CompliancePrivacyManual for the NDR

Manual for the NDR

Last updated: Nov 3, 2026

The National Database Registry (NDR) must contain a minimum of this information:

  • Entity responsible for and in charge of personal data processing:

    • Name: FLUIDSIGNAL GROUP S.A.S.
    • Address: Street 43, number 9 South - 195 Office 736, Square building, Medellín
    • Email: [email protected]
    • Phone number: (604) - 4442637

  • Channels for the data subjects to exercise their rights: For well-being, confidentiality, and agility in service, FLUIDSIGNAL GROUP S.A.S. designates the email address [email protected]. Through this address, data subjects can exercise their rights to know, update, rectify, and delete their personal data in databases. They can also revoke the authorization that they gave for the processing of these data, when possible. These channels must at least let data subjects exercise their rights through the same means that collected their information. The channels must keep a record of the receipt and processing of each request.

  • Name and purpose of the personal database: FLUIDSIGNAL GROUP S.A.S. publishes the database in the National Database Registry with the name Active Employees Database (Base de Datos de Empleados Activos). Its purpose is to use the personal data of employees for these tasks:

    • Issues related to the employment relationship (EPS, ARL, pension and severance funds, family compensation funds, and other entities)
    • Accounting and payroll payment
    • Recruitment and selection of personnel for vacancies
    • Processing, confirmation, and compliance with legal and extralegal employment obligations from the employment contract
    • Training and education
    • Occupational health and safety programs
    • Technological and physical access controls to keep the physical infrastructure of the facilities and applications secure
    • Transfer or transmission of personal data to entities or to judicial or administrative authorities, when it is necessary for the corporate purpose and the functions of FLUIDSIGNAL GROUP S.A.S.
    • Queries or verification of information in national and international control lists about money laundering and terrorist financing, illegal activities, or situations that the Colombian penal code regulates
    • Confirmation of the personal information of the employee through a cross-check against public databases, central databases, risk prevention systems, specialized companies, references, and contacts

  • Forms of processing: The processing of the personal data in databases can be automatic or manual. Manual databases are files with information that is organized and stored physically. Automated databases are stored and managed with computer tools.

  • Registration of the personal data processing policy: Registration of the personal data processing policy in the National Database Registry and its correct distribution to employees.

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